How to Save Files from OneDrive to PC/Android/iPhone

Having Trouble Downloading Files from OneDrive?

OneDrive stores your files securely in the cloud and syncs them across multiple devices, allowing you to access your data anytime, anywhere and download files to your device.

If you’re unsure about how to download files from OneDrive, don’t worry! We’ll guide you through the process of downloading OneDrive files to phones and computers. But before we get started, let’s address common issues such as OneDrive download not working or being unable to download files. To avoid encountering the “cannot download folder from OneDrive” error, keep the following points in mind:

  • Ensure a stable internet connection.
  • Confirm that you have enough space on your device to accommodate the downloaded files.
  • Check if you have the necessary download permissions for the files.
  • Make sure the downloaded file is not corrupted or open in another application.

How to Download Files from OneDrive to PC

Let’s begin with the most common demand: downloading all files from OneDrive to your PC. Most people download files from OneDrive for backup purposes or when they need a local copy of their files.

To download files from OneDrive to your computer, you can choose between two methods: using the OneDrive desktop app or downloading directly from the OneDrive website.

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Method 1: Downloading OneDrive Files Using the Desktop App

  1. Download and run the OneDrive desktop program. If you’re using Windows 10/11, the app is preinstalled on your system. You can search for “OneDrive” in the Windows search box to launch it.
  2. Log in to your account to add OneDrive to File Explorer/Finder.
  3. Open the OneDrive sync folder on your computer to access all your OneDrive files locally.
    Multiple OneDrive Accounts Windows
  4. If you want to save OneDrive files to another location, simply copy and paste them from the OneDrive folder to your desired destination.

Method 2: Downloading Files from OneDrive on the Web

When you download files and folders from the OneDrive web interface, they are usually saved to the Download folder. If you select multiple files, they will be saved into a zipped file, which you’ll need to unzip before using them. Please note the following limitations:

  • File downloads should be smaller than 250GB.
  • The total number of files downloaded should be less than 10,000.
  • A folder should not contain more than 10,000 files.

To download OneDrive files to your PC, follow these steps:

  1. Go to the OneDrive website and sign in.
  2. On the “My files” screen, select a file or folder by ticking the small circle next to it. To download all files, press Ctrl + A (Windows) or Command + A (Mac) on your keyboard.
  3. Click on the “Download” button on the top toolbar.
    OneDrive Download All Files

How to Download Files from OneDrive to Android Phone

Downloading files from OneDrive to your Android phone is straightforward with the OneDrive mobile app. Follow the instructions below to learn how:

  1. Open the OneDrive app on your Android device and navigate to the folder containing the file you want to download.
  2. Tap on the three vertical dots button and choose “Save”.
  3. Click the arrow at “Save to this location” to select a folder, then hit “Save”.
    OneDrive Download Save
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How to Download Files from OneDrive to iPhone

To download files from OneDrive on your iPhone, follow these steps:

  1. Open the OneDrive mobile app and open the folder containing the pictures or files you want to download.
  2. Tap on the three vertical dots button and select “Share”.
    OneDrive Share iPhone
  3. Choose “Save Photo” for pictures or “Save to Files” for documents.
    Save Photo OneDrive iPhone

Tip: How to Backup OneDrive Files without Taking up Local Storage

If you want to download all OneDrive files for backup purposes but don’t have enough local storage, you can use another method for backing up your files – backing up OneDrive to another cloud. With a free cloud backup service like CBackup, you can easily back up specific OneDrive folders/files or the entire OneDrive.

CBackup allows you to back up OneDrive to Dropbox, Google Drive, FTP/SFTP, and more clouds with just one click. It has no limitations on backup speed or file size. Here’s how you can back up OneDrive to Google Drive as an example:

  1. Create an account on CBackup if you don’t already have one. Download and run the CBackup desktop app on your Windows computer, then log in.
  2. Click on the “Storage” pane on the left. Select “OneDrive” and click “Authorize Now” to grant CBackup access to your cloud storage. Add your Google Drive account in the same way.
    Select OneDrive
  3. Go to the “Backup” tab and choose “Backup Public Cloud to Public Cloud”.
    Backup Public Cloud to Public Cloud
  4. Select the files/folders you want to back up from OneDrive and choose your added Google Drive cloud as the backup destination. Click “Start Backup” to initiate the backup process.
    Backup OneDrive to Google Drive
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In addition to backing up OneDrive files, CBackup offers several other features:

  • File backup: Use the Backup feature to back up files to CBackup Cloud, with 10GB of free backup space, or other public clouds. You can restore backups quickly and easily.
  • File sync: With the Sync function, you can seamlessly sync files from external and local drives to OneDrive and other public clouds.
  • Scheduled backup/sync: CBackup offers four scheduled modes for automatic file backup/sync to clouds: one-time, daily, weekly, and monthly.
  • Combine clouds: You can merge multiple cloud accounts, such as OneDrive accounts, to expand your cloud storage without any additional cost.


Now you know how to download files from OneDrive on different devices. If you’re downloading OneDrive files for backup purposes, we’ve introduced an alternative method: using CBackup to back up OneDrive files safely and easily to another cloud. With this tool, you can secure copies of your OneDrive files without taking up precious local storage space.

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