Are you tired of constantly searching for important emails in your Outlook inbox? It can be frustrating when you need to find a specific message quickly. However, there’s a simple solution – downloading your emails from Outlook. In this article, we’ll guide you on how to easily download and save your Outlook emails on web, desktop, and mobile devices.

Why Should You Download Emails from Outlook?

Before we delve into the process, let’s discuss why it’s beneficial to download your emails locally. First and foremost, downloading your emails acts as a backup plan. In case you lose access to your Outlook account, you’ll still have a copy of your important messages. Additionally, by storing your emails locally, you enhance the security of your information, minimizing the risk of data breaches and hacking attempts. Now, let’s get started with the download process.

Downloading Emails From Outlook Web Version

First, let’s go over the steps to download an email from Outlook’s web version. However, do note that you can only download one email at a time in the .eml format. If you have multiple emails to download, you may want to consider an alternative method. Here’s what you need to do:

Step 1: Open your preferred browser and log in to Outlook.
Step 2: Select the email you wish to download.
Step 3: Click on the three-dot icon in the top-right corner of the email section.
Step 4: From the drop-down menu, click on “Download.”

By following these steps, you’ll successfully save an offline copy of your selected Outlook email on your computer. Now, if you’re a Windows user and want to save your emails offline, keep reading.

Saving Outlook Emails to Your Hard Drive on Windows

Saving Outlook emails to your hard drive offers the advantage of easy access without relying on Outlook servers. Unlike the web version, Outlook’s desktop version allows you to download multiple emails simultaneously. However, keep in mind that if you download a single email, you have various file format options, such as text, Outlook Template, Outlook Message Format, Unicode, HTML, or MHT. But if you’re downloading multiple emails, .txt is the only available format. Follow these steps:

Step 1: Press the Windows key on your keyboard, type “Outlook,” and click Open.
Step 2: Select the email(s) you want to download.
Step 3: Once selected, click on “File” in the top-left corner.
Step 4: From the left pane, click on “Save As.”
Step 5: In the Save As window, name the file, choose a file format from the “Save as type” drop-down menu, and click Save.

That’s it! Your selected emails are now safely stored on your computer. But what if you’re a Mac user? Let’s find out.

Exporting Emails from Outlook for Mac

Exporting emails from Outlook for Mac is similar to downloading emails on Outlook web. You can only download one email at a time in the .eml format. Here’s the process:

Step 1: Press “Command + Space” on your keyboard, type “Outlook,” and press Return.
Step 2: Select the email(s) you want to download.
Step 3: Once selected, click on “File” in the top-left corner.
Step 4: From the drop-down menu, select “Save As.”

Alternatively, you can press “Control + Command + S” to bring up the Save As pop-up.
Step 5: In the pop-up, name the file, choose the download location, and click Save.

Congratulations! Your email is now saved on your Mac and can be opened using a text editor of your choice. But what if you don’t have access to a computer? Let’s move on to downloading emails from the Outlook mobile app.

Downloading Emails from Outlook Mobile App

Unfortunately, Outlook’s official option for downloading emails is limited to the web and desktop applications. To save your email offline on your mobile device, you’ll need to print it as a PDF file. Follow these steps:

Step 1: Open the Outlook app on your Android or iOS device.
Step 2: Open the email you want to save offline.
Step 3: Tap on the three-dot icon below the email’s subject and select “Print.” You’ll be redirected to the print preview screen.
Step 4: Tap on the three-dot icon at the top-right corner and choose “Save as PDF.”
Step 5: Name the file and tap on Save.

That’s it! You’ve successfully exported your Outlook email and saved it for offline use. Suppose you have additional questions about downloading emails from Microsoft Outlook. In that case, you’ll find the answers in the FAQ section below.

FAQs on Downloading Emails from Microsoft Outlook

Now that you’ve learned how to download emails from Outlook, you’ll have no trouble saving important messages for future reference, creating backups, transferring them to another platform, or exporting them to other email clients. Don’t wait any longer – go ahead and download your emails from Outlook today! And if you want to learn how to turn off the focused inbox in Outlook, check out our related article.