How to use Microsoft Teams? Chatting in Microsoft Teams?

How to use Microsoft Teams? Chatting in Microsoft Teams? As many teams are now working remotely due to COVID-19, they’ve been forced to use virtual communication tools like Microsoft Teams to collaborate effectively! But how do you go about using Microsoft Teams?

After all, while Microsoft Teams is an effective tool, it can be confusing!

To help you get a quick start, this article is a step-by-step guide on how to use Microsoft Teams for your video conferencing and communication needs. We’ll highlight the tool’s key features and pricing to help you determine if it’s the best fit for your team.

We’ll also cover three tips to help you further benefit from Microsoft Teams’ capabilities!

How to use Microsoft Teams?

Microsoft Teams is available to users who have licenses with following Office 365 corporate subscriptions: E1, E3, E5, Business Premium, and Business Essentials. In the education plans, it is available in the A1, A1 Plus, A5, and A3 subscriptions. Plans are in place to roll out Teams in the government cloud as well.

Teams can be accessed from the web browser, a desktop application, or a mobile app. The maximum number of users who can access the full functionality of Teams is based on the number of licensed users in the organization. Guest access is allowed, which means that users from other Office 365 tenants can be invited to an organization’s Teams hub without the need for additional licenses.

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With Teams, you can conduct one-on-one or group audio and video calls. You can share screens during web conferencing, schedule meetings, and also record those meetings. In addition, each user has up to 1 TB of storage space.

From an administrator’s standpoint, Teams offers tools for managing users and third-party applications. There are reports to glean usage and settings that can be configured with policies specific to the organization. For peace of mind, Microsoft offers a 99.9 percent financially backed service-level agreement (SLA) uptime for Teams.

Microsoft Teams

Getting help from the Microsoft Teams Command bar

Teams is intuitive to use, but you if you need quick assistance, the Command bar is your one-stop destination for help. You can do a search across conversations, users, files, and apps. For example, if you enter the word “launch” in the command bar, the left pane will display the search results grouped by Messages, People, and Files.

You can also run a command right from the Command bar by entering a slash ( / ). This action will display the available commands or shortcuts. Select the appropriate command from the list to initiate the command.

Collaborating in the Microsoft Teams Hub

Many think that the “email tree” phenomenon was isolated to big enterprise environments, but it often rears its ugly head in small organizations, too.

Imagine the following scenario: Someone sends an email to three people asking for their input on something. Two of the recipients immediately respond. Recipient #3 replies to Recipient #2 but forgets to reply to all. Now Recipient #2 has information the others don’t have.

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Recipient #1 then forwards the email to yet another person (Recipient #4) who replies to all with his feedback, which doesn’t account for what’s already been discussed prior to him being involved. Pretty soon, everyone’s mailbox explodes with replies to replies and replies to all so that the sender finally throws her hands up in frustration because now the conversation has gotten out of hand and she’s spending too much time getting everyone up to speed. On top of that, she now must consolidate all the feedback manually.

Teams makes email trees go away. In Teams, the sender can avoid the previous scenario by uploading the file into the Teams channel, @mention the people she needs feedback from, and start a conversation right from the document in Teams. This way, everyone sees everyone’s comments and edits. A new person joining the conversation can just scroll up to get up to speed and everyone is well-informed and happy.

Microsoft Teams

Chatting in Microsoft Teams

When a new member is added to a team, that member automatically gets access to all previous conversations, files, and other types of information shared in the team’s hub. This is especially helpful for onboarding a new team member to a project. There is no need to think about what files to forward to get the new member up to speed, since they can self-serve from the content available in the hub or simply ask for help from others through chat.

To start a chat, click on the Compose Box and start typing your message while in either the Activity, Chat, or Teams sections. When you’re done, click the Send icon to post your message. Depending on the culture of your team, you can spice up your chats with emojis, giphys, or stickers. You’ll find a variety of options when you click these icons below the Compose Box.

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Sharing files in Microsoft Teams

When you create a Teams hub, a SharePoint site is automatically created in the backend, which, in turn, creates a document library for each channel. Files uploaded in a Teams channel show up in the Files tab and are stored in a SharePoint document library. In fact, you can click the ellipses next to the file name and then choose to open the file from its location in SharePoint.

To share a file in Teams:

  • Select Teams from the App bar.
  • Compose a message in the Compose box from a channel.
  • Click the Attach icon (it looks like a paperclip) below the Compose box and select the source for the attachment you want to share.
  • Select the file from the source and upload it. The file you uploaded will now be embedded in the message.
  • Click the Send icon (it looks like an airplane) to post your message. The file you shared will also show up in the Files tab. Alternatively, you can go directly to the Files tab and click the Upload button to upload a file. Once the file is uploaded, click the name of the file to open it. Once opened, you can start a conversation with others regarding the document.

Microsoft Teams

Above is information about How to use Microsoft Teams? Chatting in Microsoft Teams? that we have compiled. Hopefully, through the above content, you have a more detailed understanding of Microsoft Teams. Thank you for reading our post.

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