How to use Outlook? Download the Mailbox Data about?

How to use Outlook? Download the Mailbox Data? In this guide, you’ll learn the basics of how to use Microsoft Outlook email. Not only will you learn how to compose and send your first email, these Outlook tutorials will show you how to organize your Outlook email inbox effectively.

Whether you’ve just started using Microsoft Outlook, or need to brush up on your Outlook skills, this ultimate beginning guide to Microsoft Outlook email software will help. Outlook has many useful features too that will not only aid you composing and sending emails, but will help you use your email more effectively.

How to use Outlook?

In this article, we describe how to use Outlook email effectively. Therefore, you can use the email account without any trouble. Microsoft Outlook is an outstanding email client that suits the requirement of a business or an Individual. Its simple design and unique features facilitate managing the emails.

Microsoft Outlook manages multiple email accounts of a user. You can send, receive, forward, delete emails, etc. Apart from that, it offers calendars, tasks, and contacts. You can create appointments, start an online meeting, Make a list of mandatory activities.

All the above features make Microsoft Outlook an ideal utility for business. Moreover, if you don’t want to use these features, you can use them as a simple email client. Therefore, both individuals and organizations can use Outlook emails efficiently.

How to use Outlook

Create and Send an Email

The primary function of an email client is to send and receive email. All the other operations come later. Creating an email is the answer to how to use Outlook email. First, you should learn to create an email and how you can use the additional features.

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First, click on the New Email icon in the menu bar.

To – In this field, you mention the email address to which you want to send the email

Cc – This option helps you send a carbon copy of the same email to multiple email addresses.

Subject – Type the subject of your email or why you are sending the email.

Body – It is the main content of the email. You have to write the actual message of the email.

Send – Finally, press the Send button to send the email.

Format Text – You can change the format of the email text using this option.

Attach File – This button allows you to add files or media with email.

Attach Item – Through this option, you can add a business card, calendar, or other Outlook items.

Signature – Add a text, logo, image at the bottom of the email by enabling the Signature.

Manage Inbox in Outlook

The default layout of Microsoft Outlook has three columns. The left column has mailbox folders such as Inbox, Draft, Sent, Outbox, Archive, Trash, etc. In the middle column, you can see all the emails available in a selected folder. The right column contains the email message content. You can also view the email in a new window by double-clicking any mail.

Search option – This option helps you to locate a particular email. It is available in the middle column.

Delete – This button is present in the top menu bar and appears when you select an email. You can delete or move the email to the trash.

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Reply – This button allows you to reply to an email directly. It appears in the right column.

Forward – You can forward important emails to multiple email addresses through this button.

Above are some basic options that you should know to learn how to use Outlook email efficiently.

Download the Mailbox Data

Microsoft Outlook 2016 has a feature through which you can migrate the mailbox items to your system. It allows you to download the mailbox items, calendar, contact, tasks, archive, and folders. You can use this feature to protect your valuable email items. You can export the Outlook email files in PST and CSV formats. Below are the steps to migrate mailbox items.

  • Open Outlook and click on the File button in the menu bar.
  • Now, select the Open & Export tab and click on the Import/Export icon.
  • In the new wizard, choose Export to a file and press the Next button.
  • After that, select either Comma Separated Values (CSV) or Outlook Data File (PST). Click Next.
  • Choose the desired mailbox item and press Next.
  • Now, click on the Browse button to give a name and define a location for the resultant file and then click on the Next button.
  • Finally, press the Finish button to start the migration.

You can also use Outlook Converter to convert your Outlook emails into different file formats or migrate Outlook mailboxes to other email service accounts.

All the above instructions are the best guide on how do I use Outlook emails.

Create New Meetings, Appointments, Tasks and Contacts From One Window

If like me you find yourself switching between contacts, calendar and email frequently, then you’ll really like this feature. It allows you to create a new task or appointment without having to leave your inbox.

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How: from your email home page click the drop down arrow next to the New Email button. Then you simply select which item you would like to add: a contact, meeting appointment and so on. You can also access the same list by right clicking on your Outlook Icon in your Start Bar.

Pro tip: Quickly create a new calendar appointment that includes the contents of the email by dragging the email onto the calendar icon in Outlook.

Send Similar Emails Quickly with Quick Parts

If you send similar emails on a regular basis, for example to invite people to an event, then Quick Parts allows you to save the text of the email (or parts of it). Then you can insert it into future messages. Plus, if you save it as auto text, then next time you start to write the same content, Outlook will suggest the remaining text for you and you can simply hit Enter to insert the text.

How: Once you’ve written your email, highlight the text you wish to save. Go to the Insert tab (top menu bar). Click Quick Parts, then Save selection to Quick Part Gallery. You can then give it a name for easy reference and in the Gallery drop down you can save it as Quick Part or as Auto text which will automatically suggest it next time you start to type the beginning of the sentence.

How to use Outlook

Above is information about How to use Outlook? Download the Mailbox Data about? that we have compiled. Hopefully, through the above content, you have a more detailed understanding of How to use Outlook. Thank you for reading our post.

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