What is Onedrive? How Microsoft OneDrive works? Microsoft OneDrive is a file hosting service operated by Microsoft. First released in August 2007, it allows registered users to store, share and sync their files. OneDrive also works as the storage backend of the web version of Microsoft 365 / Office. OneDrive offers 5 GB of storage space free of charge, with 100 GB, 1 TB, and 6 TB storage options available either separately or with Microsoft 365 subscriptions.
The OneDrive client app adds file synchronization and cloud backup features to its device. The app comes bundled with Microsoft Windows and is available for macOS, Android, iOS, Windows Phone, Xbox 360, Xbox One, and Xbox Series X and S. In addition, Microsoft 365 apps directly integrate with OneDrive.
What is Onedrive?
No matter where you are, you can share resources with whoever you want from any platform you’re working on: this is the underlying principle of OneDrive, the cloud storage system of Microsoft 365.
But what is a cloud storage system?
In a nutshell, it’s a virtual location where you can save all your documents and files on the Internet.
They can be shared easily and quickly with others, and they can be synced to other devices using the appropriate apps.
The main advantages of OneDrive
The main advantages of OneDrive are its cross-platform sync and compatibility.
OneDrive allows you to create files on your computer and edit them on a tablet or smartphone while saving all of your changes. Windows Phone, Android, iOS, and Xbox are all supported.
You can access the same file from any device without having to send it via email or save it to a memory stick. Furthermore, you can track changes in real-time and access all previous versions of a document.
Changes can also be made by another person with whom you’ve shared the file, allowing you to easily collaborate on the same project.
Another significant advantage of OneDrive is the ability to quickly create and edit Word, Excel, PowerPoint, and OneNote documents using online versions of these programs.
All you need is a device and an internet connection.
However, after you’ve synchronized the cloud folder to your desktop, you can access all your stored files even offline.
You won’t have to worry about backing up your data because any changes you make will be automatically saved on all synchronized devices. To avoid data loss, all you have to do is enable the autosave option.
How Microsoft OneDrive works
You’ll need a Microsoft account and an Outlook, Hotmail, or Live email address to use OneDrive.
If you have a Windows 8.1 or Windows 10 operating system, your Microsoft account is already set up. All you have to do is click on the white cloud next to the date and time on your desktop. Alternatively, go to Start and select OneDrive from the drop-down menu.
Then, enter your Microsoft account information (email address and password) and OneDrive will be immediately available for use.
Click Sign in, log in to your Microsoft account, and select the default location on your computer for the OneDrive folder. This folder contains all of the documents and files that are synchronized with your computer and are stored in the cloud.
OneDrive for Business
OneDrive for Business is a cloud-based storage solution for keeping track of business objectives.
It is managed by the company and allows you to share and collaborate on business documents with colleagues in real time.
Each member of an organization’s team has their own storage space (from 1 TB to unlimited storage per user, depending on the type of Microsoft 365 license acquired).
All these features are supported by SharePoint of Microsoft 365.
It is used by OneDrive for Business to give each team member a place to store documents and collaborate with others.
Use OneDrive on your smartphone or tablet
Download the app and log into your business account to use OneDrive on Android and iOS mobile devices.
You can create new folders, upload or edit desired files, and manage data on your mobile device once OneDrive is launched.
You can invite people to view or collaborate with you by sharing files or folders with them.
How to get started with OneDrive
In Windows 10, OneDrive has been deeply integrated into the operating system, making it easy to configure and use. Even if you are using a different operating system, though — such as a Mac or Windows 8 — using OneDrive is still quite similar.
Use OneDrive to back up files on your computer
By default, OneDrive can keep the files on your computer’s OneDrive folder in sync with the cloud. But you can also use OneDrive to maintain a continuously synced backup of the Desktop, Documents, and Pictures folders. To do that, see our article “How to backup OneDrive.”
Sign in and start using OneDrive
If you are using OneDrive for the first time, you’ll first need to download it — if it isn’t already installed — and sign in. After you sign in to your OneDrive account, you’ll be prompted to configure the service based on your needs.
Share OneDrive files with other people
OneDrive makes it easy to share individual files or even entire folders with other people. You can invite people to share your files or share a link to those shared files. There are several different ways to do this, including passing along a “Share” link and using the OneDrive “Share” button.
Delete files from OneDrive
Need to remove a file, document, or photo from OneDrive? There are a couple of ways to do this, but you should know it will remove the file across your OneDrive enabled devices. For details on how to delete files, read our article, “How to delete files from OneDrive storage in 2 different ways, and remove them from all of your connected devices.”
Stop OneDrive from syncing
You might need to pause syncing temporarily or permanently stop OneDrive from syncing a particular folder on your computer. You can stop OneDrive from syncing on your Mac or PC through OneDrive’s “Help & Settings” Read our guide on how to stop OneDrive from syncing between your devices and the cloud.
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